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Title
Text copied to clipboard!Personnel Clerk
Description
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We are looking for a dedicated Personnel Clerk to join our Human Resources team. The Personnel Clerk will be responsible for maintaining accurate employee records, assisting with recruitment processes, and providing administrative support to the HR department. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to handle sensitive information confidentially.
In this role, you will be responsible for managing employee files, ensuring all documentation is up-to-date and compliant with company policies and legal requirements. You will assist in the onboarding process by preparing new hire paperwork, coordinating orientation sessions, and ensuring new employees have a smooth transition into the company. Additionally, you will support the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates.
The Personnel Clerk will also be responsible for processing employee status changes, such as promotions, transfers, and terminations, ensuring all necessary documentation is completed accurately and timely. You will assist in maintaining HR databases and generating reports as needed, providing valuable insights to management.
You will be expected to respond to employee inquiries regarding HR policies, procedures, and benefits, providing clear and accurate information. Additionally, you will support HR projects and initiatives, contributing to the continuous improvement of HR processes and practices.
The successful candidate will possess strong interpersonal skills, enabling effective communication with employees at all levels of the organization. You should be comfortable working independently as well as collaboratively within a team environment. Proficiency in HR software and Microsoft Office Suite is essential for this role.
We value candidates who demonstrate a proactive approach to problem-solving, the ability to prioritize tasks effectively, and a commitment to maintaining confidentiality and professionalism at all times. Previous experience in an administrative or HR support role is highly desirable.
This position offers an excellent opportunity for career growth within the Human Resources field. You will gain valuable experience and knowledge in HR processes, employee relations, and administrative support, positioning you for future advancement opportunities within our organization.
If you are passionate about supporting employees, have a keen eye for detail, and thrive in a fast-paced environment, we encourage you to apply for the Personnel Clerk position. Join our team and contribute to creating a positive and productive workplace for all employees.
Responsibilities
Text copied to clipboard!- Maintain accurate and up-to-date employee records and files.
- Assist with recruitment processes, including posting job ads and scheduling interviews.
- Prepare and process new hire paperwork and coordinate onboarding activities.
- Process employee status changes such as promotions, transfers, and terminations.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Support HR projects and initiatives aimed at improving HR processes.
- Maintain HR databases and generate reports as required.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred.
- Previous experience in administrative or HR support roles.
- Proficiency in Microsoft Office Suite and HR software systems.
- Excellent organizational skills and attention to detail.
- Strong interpersonal and communication skills.
- Ability to handle sensitive information confidentially.
- Proactive problem-solving skills and ability to prioritize tasks.
Potential interview questions
Text copied to clipboard!- Can you describe your experience managing employee records and documentation?
- How do you ensure confidentiality when handling sensitive employee information?
- What HR software systems have you used in previous roles?
- How do you prioritize tasks when managing multiple HR administrative responsibilities?
- Can you provide an example of how you supported a recruitment process in your previous role?
